Request for Proposal
Conferencing Organizing Services

Purpose

The Greenbelt Foundation is seeking to procure the services of an Event Management Agency or Independent Event Planner. The Foundation is planning for the second Ontario Global Greenbelts Conference in September 2023. This RFP provides the background, intent, and expectations for the project to allow prospective bidders an opportunity to submit a competitive proposal for this exciting project. 

Background

The Greenbelt Foundation is the only organization solely dedicated to ensuring the Ontario Greenbelt remains permanent, protected, and prosperous. The Foundation operates as an independent, charitable organization, and receives core funding from the Government of Ontario as well as other public and private support to make strategic investments that enhance and improve the systems and productivity of the Greenbelt. Since 2005, we have funded and leveraged more than $100 million through investment in its interconnected natural, agricultural and economic systems, to ensure a working, thriving Greenbelt for all. 

In 2011, the Foundation organized a highly successful conference that attracted participation from local and international participants. Organized along a series of themes the conference provided a learning and networking opportunity and was supported across the political spectrum and by all levels of government. More recently the Foundation has developed an updated Global Greenbelt research study report which provides a renewed look at the state of selected greenbelt areas across the world. 

Our planned 2023 Ontario Global Greenbelts Conference is intended to be a high-impact cross-sectoral conference. The Conference will bring together thought-leaders from around the world and across sectors to share knowledge about trends, issues, and opportunities facing Greenbelts as important land use policies and areas that often benefit from broad public support in rapidly urbanizing regions. 

Scope of Work and Deliverables 

There are 2 phases to this project. In the initial phase, the Foundation is seeking expert advice to guide conference design options. The second phase would be for conference implementation services. 

Timelines 

The anticipated start date for this project, from the signing of the Contractor Agreement, is June 2022. The projected end date for this project is October 2023. 

Proposal Requirements 

Interested parties should submit proposals by 5pm Friday June 3rd, 2022 including the following information: 

• Resume for project lead and key staff 

• Notable examples of similar events 

• Detailed budget and timeline for phase 1, outline budget for phase 2 

• Three relevant references 

The Foundation welcomes advice from bidders relating to the structure and timing of the two phases of work, to identify efficiencies and goal optimization. 

Proposals are to be submitted to: 

Sara Macdonald 
Senior Research and Policy Analyst 
Greenbelt Foundation 
[email protected] 

Please click here to view the full RFP and its terms.